Business Support Coordinator

Job Description:

• Serve as the initial point of contact for both internal and external visitors, ensuring that only those with valid and appropriate reasons are admitted.

• Guide delegates and visitors, provide safety briefings, and arrange for the issuance of security passes.

• Manage administrative and routine office duties, including maintaining appointment calendars and scheduling meetings.

• Make travel, accommodation, and visa arrangements to ensure effective use of time and avoid scheduling conflicts.

• Handle accommodation and visa requests for managers and guests and arrange transportation and access permits as needed.

• Screen incoming mail and telephone calls; respond to inquiries and route communications appropriately.

• Maintain an efficient filing and record management system to ensure accuracy, completeness, timeliness, integrity, confidentiality, and accessibility.

• Prepare written communications including reports, memos, correspondence, presentations, graphs, packets, and other documents in both Arabic and English.

• Compile statistics as required or requested.

• Operate and oversee basic office equipment, coordinating installation, maintenance, and repairs as necessary.

• Organize and facilitate meetings, conferences, and special events, including coordinating venues, attendees, agendas, and logistical needs.

• Take, prepare, file, and distribute meeting minutes and follow up on action items and matters arising from meetings.

Qualification:

• Must have a B.A. in Business Administration or a related field.
• Up to 5 years of experience in a similar role.