Program Specialist

Job Description:

• Support the development and follow-up of policies and procedures for scientific research programs under the direction of the program leadership.

• Ensure compliance with all relevant regulations and standards through regular screening and monitoring of program activities.

• Plan, implement, and manage all logistics related to scheduled engagements, events, and activities for scientific programs.

• Organize and coordinate all aspects of events and meetings related to scientific research initiatives.

• Prepare and monitor a centralized calendar for all scientific research program activities.

• Keep program managers informed about the progress of projects, including timelines, documentation requirements, and operational challenges, through regular updates and communications.

• Assist the scientific programs team with a variety of administrative tasks, including managing information flow, preparing materials, processing sensitive documents, maintaining databases, and proofreading content.

• Work with electronic document management systems, including data entry and maintaining accurate electronic records and files.

• Edit and validate data in spreadsheets, databases, and required reports to ensure accuracy.

• Coordinate the distribution and collection of internal surveys to gather feedback and insights, and present results to management.

• Maintain staff calendars, arrange travel, and prepare expense reimbursement requests.

• Plan and coordinate meetings and conferences for both on-site and off-site teams, handling logistics and communications.

Qualification:

• Must have a B.A. in Business Administration or a related field.
• Up to 5 years of experience in a similar role.